Request full or partial days
Employees choose the leave type, dates and, when needed, partial-day times. An optional note gives the reviewer context without a separate message thread.
Time off tracking
Time Off Tracking Software That Keeps Teams Organized
Give employees one place to request leave and follow the decision. Review time off with the schedule in view, so approved absences can inform the next shift plan.
Free during early access. No credit card required.
Keep the request, decision and schedule connected.
Employee time off tracking works better when everyone can see the next step. Calendza separates employee requests from the owner or authorized manager’s review.
Record a clear decision
Owners and authorized managers review requests within their permitted scope, approve or reject them and can include a decision note. Owners can also record leave for an employee.
Follow status and history
Employees can see their requests and whether they are pending, approved or rejected. Pending requests can be cancelled when plans change.
Plan around approved leave
Approved time off is visible in the planning workflow. Leave-conflict checks help reviewers spot shifts that overlap approved absences.
How it works
From a leave request to an informed plan.
The employee requests leave
Choose dates, leave type and any partial-day times in My Time Off, then submit the request.
An authorized reviewer decides
Review the request alongside team scheduling needs, then record an approval or rejection.
The team plans with the result
The employee sees the decision. Approved leave becomes part of the context for scheduling and conflict checks.
Useful for planned absences and changing availability.
A vacation before the next rota
Review the requested dates before filling shifts, then use approved time off to avoid assigning work during that absence.
A partial-day appointment
Record the relevant hours instead of assuming the whole day is unavailable. Keep the request and its decision in the same history.
Questions before you start?
Practical details about time off tracking in Calendza.
Can employees see the status of a time-off request?
Yes. My Time Off shows request history and decision status. Employees can also cancel requests that are still pending.
Who can approve or reject leave?
Business owners and authorized managers can review requests within their workspace permissions and location scope. Employee requests do not bypass those review permissions.
Does time off request software include a leave balance?
Calendza shows remaining full-day vacation calendar allowance when an annual allowance has been configured. Pending requests are not deducted. If approved partial-day vacation affects the calculation, the balance is flagged for review instead of presenting an accrual estimate.
Does approved leave change an existing shift automatically?
Approval does not automatically reassign a shift. Calendza’s planning checks identify overlaps with approved leave so an authorized scheduler can review the conflict and arrange cover.
Free early access
Give every time-off request a clear next step.
Explore the core workforce tools during free early access.
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